When planning a move, one of the first questions people ask is, “How much will it cost?” The answer isn’t always straightforward, especially with the wide variety of quotes you might receive. To avoid surprise fees and ensure you’re getting fair pricing, it’s crucial to understand how to get accurate quotes from residential movers.
Whether you’re moving across town or to a new city, this guide will help you navigate the quoting process with confidence and clarity.
Know the Different Types of Moving Estimates
Before requesting quotes, it’s essential to understand the three main types of estimates offered by residential movers:
- Binding Estimate: This is a fixed price based on the items you declare. You pay this amount even if your move ends up taking more or less time.
- Non-Binding Estimate: The initial quote can increase or decrease depending on the actual weight of your belongings and services used.
- Binding Not-to-Exceed Estimate: You won’t pay more than the quoted price, but you may pay less if your actual load is lighter.
Understanding these differences helps prevent unexpected charges and sets the foundation for accurate comparisons.
What Movers Need to Provide Accurate Quotes
To generate an accurate quote, residential movers need specific and detailed information. The more accurate you are, the better your quote will reflect the true cost of your move.
Be prepared to share:
- A full inventory of your belongings
- Your current and new addresses
- Information about stairs, elevators, or long carries
- The flexibility of your moving dates
- Special items like pianos or antiques
Omitting or under reporting any of these can cause your final price to spike.
Prepare a Thorough Inventory List
One of the most effective ways to get accurate quotes is to create a detailed home inventory. This not only helps movers estimate labour and truck size, but also reduces the chances of last-minute adjustments.
When working with Anber Movers, we strongly recommend preparing a complete inventory list. Anber Movers uses this information to create fair and accurate estimates, minimizing surprises on moving day.
Here’s what to include in your inventory list:
- Large furniture (beds, couches, dining tables)
- Appliances (refrigerators, washers, dryers)
- Fragile items (glassware, artwork, electronics)
- Boxes by room (kitchen, bedroom, garage)
A good rule of thumb: if it’s going with you, it should be on the list.
Ask the Right Questions During the Quote Process
Not all quotes are created equal. To ensure transparency, ask key questions when speaking with your chosen residential movers.
Important questions to ask:
- Are there hidden fees for fuel, mileage, or stairs?
- Is packing or unpacking included in the quote?
- What happens if the move takes longer than expected?
- Are there extra charges for large or specialty items?
- What is your cancellation or rescheduling policy?
Asking these questions upfront will help you weed out unreliable movers and focus on those who prioritise honesty and customer satisfaction.
Request In-Home or Virtual Surveys
Quotes over the phone or via email may sound quick and convenient, but they often lack the accuracy you need. A visual inspection, whether in-person or virtual, helps residential movers offer a much more precise estimate.
Here’s why in-home or virtual surveys matter:
- Movers can assess potential obstacles like staircases or narrow hallways
- They’ll get a real sense of volume and packing needs
- You can clarify expectations face-to-face or via video call
Most reputable movers offer this service for free. Don’t settle for a vague quote without an assessment—your final bill could end up much higher.
Compare Multiple Quotes Before Deciding
Once you have several quotes in hand, it’s time to compare them. But don’t focus solely on price—dig into the details to understand what each quote includes.
When comparing residential movers:
- Check for consistency in inventory and service levels
- Look at what’s included (packing, supplies, insurance)
- Review terms of payment, cancellation, and liabilities
Watch out for quotes that are significantly lower than others. These often come with hidden fees or subpar service. A trustworthy quote reflects realistic expectations and professional service.
Read Reviews and Verify Business Credentials
Never overlook the importance of researching a moving company’s reputation. An accurate quote means little if the mover doesn’t deliver on their promises.
Here’s how to verify you’re working with legitimate residential movers:
- Check for licensing (USDOT or local moving licenses)
- Read Google and Yelp reviews
- Look for Better Business Bureau accreditation
- Ask for references from past customers
Be sure to visit their Google Business Profile to confirm their physical address, customer reviews, and photos. This ensures you’re hiring a mover with a proven track record.
Understand What’s Included in the Quote
Clarity is key when reviewing a moving quote. Make sure you know what services are included and what might cost extra. If anything is unclear—ask.
Most full-service quotes from residential movers may include:
- Labor and transportation
- Fuel surcharges
- Basic insurance coverage
- Packing materials or boxes (if requested)
- Temporary storage (if needed)
Don’t assume anything is included—especially when comparing quotes between different companies.
Red Flags That Indicate an Inaccurate Quote
Unfortunately, not all movers are upfront with their pricing. Here are some red flags to look out for:
- Movers that don’t offer a visual survey
- Quotes that seem unusually low
- Vague or missing service descriptions
- No written estimate provided
- No company website, license number, or physical location
If a mover is evasive or pressuring you to book quickly, it’s a major warning sign. Professional residential movers will answer your questions transparently and back their quote with written terms.
Final Tips for Getting the Most Accurate Quote
Getting an accurate moving quote isn’t just about filling out a form—it’s about doing your homework, asking questions, and providing thorough details.
Tips to improve quote accuracy:
- Be honest about the number of items
- Share as much information as possible
- Schedule a home or virtual walkthrough
- Compare multiple quotes side by side
- Communicate openly about special requests
Following these steps will help ensure that your quote is a true reflection of your moving needs, leading to a stress-free experience from start to finish.
Contact Anber Movers Today
If you’re preparing for a move and want to work with trusted, experienced residential movers, contact Anber Movers today. Our team is dedicated to offering clear, accurate quotes based on your unique needs. Whether you’re moving across Montreal or beyond, we’re here to help.
Conclusion
Getting an accurate quote from residential movers doesn’t have to be a guessing game. By providing detailed information, asking the right questions, and comparing multiple estimates, you can avoid hidden fees and ensure your move stays within budget. Always work with reputable movers who value transparency—like Anber Movers—to experience a smooth, stress-free relocation.
Taking the time to plan and research now can save you time, money, and frustration later. With the right preparation and a trusted moving partner, your next move can be easier than you ever imagined.
Common Questions About Hiring Residential Movers
Q1. What should I include when asking residential movers for a quote?
You should provide a detailed inventory of your belongings, your current and destination addresses, moving dates, and any special requirements (e.g., stairs, large items, or storage needs). The more details you share, the more accurate your quote will be.
Q2. How far in advance should I contact residential movers for a quote?
It’s best to contact movers at least 4–6 weeks before your desired moving date. This gives you enough time to gather estimates, compare services, and book a reputable company like Anber Movers.
Q3. Are moving quotes from residential movers negotiable?
In some cases, yes. You may be able to negotiate if you’re flexible with dates, willing to bundle services, or have competing quotes. Always ask what’s included and whether there’s room for adjustments.
Q4. Do residential movers charge more for last-minute moves?
Yes, most companies charge premium rates for urgent or last-minute moves due to limited availability and higher demand. Booking early can help you save money and secure your preferred date.
Q5. What happens if my move takes longer than estimated?
If you’re working with non-binding estimates, your final cost could increase. To avoid surprises, opt for binding or not-to-exceed estimates and confirm all charges in writing with your chosen residential movers.